Files App in Focus: How to manage files & folders with iOS devices

Learn more about which functions the Files app offers, and how you can unleash its potential further.

The Files app used for managing files and folders on iPhone and iPad
The Files app used for managing files and folders on iPhone and iPad

Since iOS 11, iPhone and iPad users have a central location on their iOS devices where they can open and manage files. All files and folders from iCloud and other cloud storage services are now located in one handy application – the Files app. iOS smartphones and tablets are therefore equipped with a file management tool that is great for mobile working.

The Files App and Its Most Useful Features

With the Files app you can manage your folders and files comfortably. Here are its most useful functions:

Your Files Always at Hand
With the built-in search function, users can find all files stored locally in apps, such as Keynote, Numbers and Pages, or via iCloud Drive and other cloud services, such as Google Drive and Dropbox.

Access Cloud Storage Such as Dropbox, Google Drive and More
If you have saved your files in cloud storage locations, such as Dropbox or Google Drive, you can link these to the list of locations. In order for the files and folders contained within to be displayed in the Files app, each respective cloud storage must be activated. To do this, simply tap the slider next to the storage service that you wish to activate in the list of storage locations. Now, all the files you’ve stored on cloud services are shown in the Files app. We explain later how you can even access files stored on your network drive at work with your iPhone or iPad on the move.

Manage Files Easily
To manage your PDFs, photos, and videos, you can create new folders by dragging and dropping files in to them. You can even move multiple files at once with Multitouch. And if you make a mistake and accidentally delete something, the “Recently deleted” directory allows you to restore folders and files from the last 30 days. What’s more, these kinds of changes to files on your mobile device are automatically applied to all your other devices where iCloud is set up.

Organize Smarter with Tags
Tags, the successors to the Finder labels, allow you to organize your files in a way that spares you the convoluted mayhem of folders within folders. With just one click or tip, you can access all tagged files instead of searching for them in various folders in iCloud Drive or on your local hard drive. Tags can be assigned to both folders or files and are synchronized across your Mac and iOS devices.

Getting started with the Files app »

Cortado Server Adds an Important Storage Location to the Files App

The Files app is great for accessing cloud directories and local files. But what if you want to edit files stored on your company’s own file server and therefore seriously boost your productivity? With Cortado Server, this transformation is made possible. The File-Sharing-App makes Apple’s file management system fit for mobile access to corporate drives and the demands of remote working. Cortado Server, like Dropbox & Co., is simply added to the locations in the Files app and then activated. Now you can directly access the secured corporate directories and internal company files.

Cortado Workplace provides secure access to corporate drives through the File app
Cortado Server provides secure access to corporate drives through the Files app

More information about mobile access to hard drives within your organization can be found here.

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